Inventory of lease agreements
Take a quick inventory of lease agreements and update your register
Land is the main asset for agribusiness. Non-systematic record keeping of lease agreements increases the risk of raiding and loss of the land bank, as well as exceeding the cost of land rent.
We conduct an inventory of lease agreements and identify inconsistencies, errors, classify the key risks of the company’s land bank accounting and assess their impact on your company’s activities.
SmartFarming digitizes all land lease agreements and creates a single electronic register. Having conducted an inventory and digitized documents, we provide you with a complete set of information:
Results of the service:
Additional results (optional):
The inventory is necessary to make a clear list of problems and risks associated with land bank management. Only after conducting a physical inspection of the agreements, it is possible to complete the audit of the land bank.
Digital copies of lease agreements should be used for the day-to-day work of the land department. This significantly simplifies performing tasks and makes it possible to use various software for automation of processes.
This requires private, state and communal land lease agreements, and sublease agreements. Agreements of exchange, emphytheusis will also be needed. The register will include both registered contracts and those that have only been signed/are being registered.
The originals must be kept in a secure place, without access by outsiders. We scan a complete package of documents, including the main agreement, additional agreements, lessor documents and other informational attachments.
The range of parameters is discussed before the start of the project. The basic set of parameters includes the data about the owner of the land plot, cadastral number, area of the plot, tenant, lease terms, essential conditions, rent, signatures of the parties.
You need to check both your own internal registers and state registers for inconsistencies with original lease agreements. Using Vkursi Zemli service, we conduct a comprehensive inventory of contracts in all registers.
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